Participation and registration

With the slogan care – create – celebrate  we invite our members, alumni, partners, locals and everyone interested to join the 15th International MitOst Festival taking place from 4-8 October, in the twin cities of Frankfurt (Oder) / Słubice in the Polish-German border region.


Please register to the Festival until 1 September 2017 by filling in the registration form. The festival takes place from 4 to 8 October 2017 in Frankfurt (Oder) and Słubice (Germany and Poland).

Festival fee

Every participant pays a festival fee which includes the accommodation (in double room, including breakfast from Wednesday to Sunday) as well as complete access to all events during the event. 

The fee varies according to your current place of residence, not your nationality.


EU 15, Switzerland

Other Countries

Members, employed

90 Euro

60 Euro

Members, not employed

60 Euro

40 Euro

Guests (no members)

150 Euro

100 Euro

Members who attend the members’ assembly only pay half of the festival fee.

Participants who do not need an accommodation pay a reduced fee of 40 Euro.

We kindly ask all participants from the EU to transfer their festival fee until 1 September 2017 to the following bank account. Participants  who do not have an EU bank account can pay the festival fee in cash at the festival venue in Frankfurt (Oder) / Słubice.

MitOst e.V.
GLS Bank
IBAN: DE13430609671176952800
Reason for payment: Festivalbeitrag 2017

Travel allowance

The festival is the annual meeting place for our members and has ever since actively been co-created by those who take part in our association. Therefore, we would like to enable as many of our members as possible to attend the festival.

We reimburse a share of your travel costs depending on where your journey begins. Thus, we want to reduce your travel expenses to a reasonable amount.

Members who cannot attend the festival due to financial reasons, please contact our treasurer Barbara Anna Bernsmeier (bernsmeier(at) There are a few exceptions in case of reasonable circumstances where we can give a grant.

Unfortunately, we will not be able to pay travel allowances to non-members.

Please take into consideration that the place of living or the place where your journey begins is decisive for the travel allowance, not the nationality.

Travel allowances

150€Tirana, Erewan, Baku, Tbilisi, Taschkent, Perm, Ekaterinburg, Kairo
120€Istanbul, Podgorica
110€Donezk, Odessa, Charkiv
100€Athens, Skopje, Priština, Zagreb, Belgrad, Bukarest, Cluj/Temesvar, Uzhgorod, Chişinău, Saint Petersburg, Moskow, Zürich
80€Tallinn, Kyiv, Lviv
70€Ljubljana, Minsk, Sofia
50€Riga, Vilnius, Vienna, Budapest, Pécs
40€Frankfurt (Main), Aachen, Cologne, Bonn, Nuremberg and other West and South German cities
20€Bremen, Hamburg, Dresden, Wrocław, Warsaw, Krakow, Prague

Is your city missing? Please contact us and we will calculate your allowance by cities or places close to yours.

For reimbursement of travel expenses, all original tickets for your journey to Frankfurt (Oder) / Słubice and copies of all tickets for your return journey (if travelling by car: print of the route incl. indication of kilometers) are needed.

In the lead up of our previous festival editions participants arranged travelling together to the event. We would like to support you in this - especially if this saves money and CO2-Emission/ per person at the same time. Our Facebook-group Travelling to the 15th International MitOst Festival provides a platform you might want to use to connect other people.

In case you need further support, please contact us: festival(at)

Conditions for Granting the Travel Allowances
For distances of less than 600 km or 10 hours travel time (start city - Frankfurt (Oder)) we want to make using the bus and train the options of choice – and a condition for reimbursement of travel expenses. However, if you still plan to travel to the Festival by plane for such short distances, please send us a short explanation and ask for approval from the Festival team before booking. Some MitOst programmes have been successfully using this rule for a while, and now we would like to try it out for the Festival, too. If you have questions or comments about this rule, please contact us at festival(at)

Accommodation and meals

The festival fee includes accommodation in a double room and breakfast throughout the whole festival at our partner hotel, Wednesday till Sunday. We can offer single rooms within a limited contingent  for an extra charge.

We will try to consider your needs and wishes to your full satisfaction. However, we also ask for your understanding if this might not be possible in every case.

For sure you can also opt for another type of self-organised accommodation. In this case the festival fee will only amount to 40 Euro.

You will be responsible to organize your own lunch and dinner. Prior to the festival we will provide a list of cafés and restaurants both in Frankfurt(Oder) and Słubice worth a visit – both to relax and enjoy some typical local food. 

A lunch will be provided to all members attending the members’ assembly.


We wish to open up the festival for everyone to join the conversations. That is why we try to offer all events during the festival in German, English, Russian and Polish according to our possibilities. Thank you for your understanding that this might not always be possible.

If you are fond of translating and would like to support us, please write an email to: festival(at)

Use of recordings and photographs

The festival will be documented in film, photo and audio files. By enrolling in the event, all participants agree to the publication of the images and therefore to publication of images of themselves. MitOst as the organiser of the festival can use these images for documentation and PR. It can choose the appropriate medium itself.

Cancellation fees

Cancellation of the festival enrolment is possible via e-mail to festival(at) up to the deadline of 1 September 2017. If you cancel later or not at all you will be obliged to pay half of the festival fee to MitOst. Please keep in mind, regarding reservations, for MitOst every application is per se a financial risk. That is why we ask our members and guests to cancel their enrolment as early as possible in case they will not be able to come.

Please find the registration form here.